CV formatting services
CV formatting services for recruitment agencies
Get candidate CVs turned into branded, client-ready documents without outsourcing the work or waiting on a bureau. RefineCV delivers CV formatting as software, so it happens in about 10 seconds per CV, in your own account, from $0.25 per CV.
Key takeaways
- A CV formatting service turns raw candidate CVs into consistent, branded, client-ready documents. RefineCV delivers this as software, so it happens in about 10 seconds per CV, on demand.
- You get two ways to work: format CVs yourself with the software, or send us your template and we rebuild it in your account for free, then your team formats in a click.
- Published pricing from $0.25 per CV. No retainer, no per-batch service fee, and no waiting on a third party to turn work around.
- Candidate data stays in your own account and is deleted after processing, rather than being handed to an outside formatting bureau.
Two ways to get CV formatting done
Most agencies want the outcome of a formatting service without the cost and delay of outsourcing. RefineCV gives you two routes to that outcome, and you can mix them.
Format it yourself, in seconds
Upload any candidate CV and the software extracts the details and rebuilds it on your branded template. About 10 seconds per CV, on demand, at any volume. No brief, no queue, no back and forth with a vendor.
We build your template for you, free
No design skills or time to spare? Send us your existing CV template as a Word, PDF, or PowerPoint file and we rebuild it in your account at no cost. From then on your whole team formats branded CVs in a click.
CV formatting software vs an outsourced service
The real choice is between running formatting in-house with software or sending it out to a third party. Here is how they compare for a recruitment agency.
| Outsourced formatting service | RefineCV | |
|---|---|---|
| Turnaround | Hours to days per batch | About 10 seconds per CV, instant |
| Cost model | Per-CV service fee or a retainer | From $0.25 per CV, published pricing |
| Who does the work | A third party, on their schedule | Your team, on demand, in your account |
| Candidate data | Sent to an outside bureau | Stays in your account, deleted after processing |
| Consistency | Varies by who the vendor assigns | Identical, enforced by your template |
| Volume peaks | Limited by the vendor and lead time | Same 10 seconds per CV at any volume |
| Ongoing control | Re-brief for every change | Edit the template yourself anytime |
Done for you
We'll build your template for you. Free.
No design skills, no time to spare? Send us your existing CV template as a Word, PDF, or PowerPoint file. We rebuild it in your account, and you start formatting branded CVs right away.
- No setup fee and no per-template fee, ever
- Edits and reuse are always free, with no charge per change
- You can still edit it yourself anytime in the template builder
Charged elsewhere
- CVFormatter$49 + $24.99/edit
- iReformat$100 to $120
- Allsorter, HireAraquote only
Charged here
$0
to build, to edit, to reuse
Free template builds are included with any paid plan (Pay As You Go or Pro).
Who it is for
Any team that submits candidate CVs to clients and wants them consistent and on-brand.
Published pricing, no quote required
Formatting bureaus quote per CV or on a retainer. Ours is on the page.
Free
10 CVs
No credit card. Never expires. Every feature included.
Pay As You Go
$0.40/CV
No monthly fee, no minimum, no contract.
Pro
$50/month
200 CVs included at $0.25 each, then $0.30 per extra CV.
Every plan includes unlimited team seats. Compare the details on the pricing page.
Explore further
CV formatting services FAQ
What is a CV formatting service?
A CV formatting service takes candidate CVs in any layout and rebuilds them into consistent, branded, client-ready documents. Traditionally that meant outsourcing the work to a person or a bureau. RefineCV delivers it as software instead: you upload a CV, AI extracts the details, and it comes back on your branded template in about 10 seconds. You get the outcome of a formatting service without the wait or the per-batch fee.
Should I outsource CV formatting or use software?
For most recruitment agencies, software wins on speed, cost, and control. Outsourcing to a bureau means sending candidate data to a third party, paying a per-CV or retainer fee, and waiting on their turnaround. Software formats each CV in about 10 seconds in your own account, from $0.25 per CV, with your team in control. Outsourcing can still make sense for a genuine one-off with no tool in place, but for ongoing volume, software is the cheaper and faster route.
How much do CV formatting services cost?
RefineCV publishes its pricing: $0.40 per CV pay as you go with no monthly fee and no minimum, or $50 per month for 200 CVs on Pro, which is $0.25 each. There is no retainer and no per-batch service fee. Traditional formatting bureaus usually quote per CV or on a retainer and rarely publish rates, so you have to request a quote.
Do you offer a done-for-you CV formatting service?
In two senses, yes. The software does the formatting work for you automatically on every CV, so you are not rebuilding documents by hand. And we offer a done-for-you template build: send us your existing template and we rebuild it in your account free on any paid plan. What we are not is a manual per-CV bureau where someone hand-formats each document, because the software already does that in seconds.
Is RefineCV a CV formatting company or software?
Both. RefineCV is a software company whose product is CV formatting for recruitment agencies. You use the tool in your own account rather than handing CVs to an outside team, which keeps candidate data in-house and the cost per CV low.
Can you apply our agency branding across every CV?
Yes. You set one template with your logo, brand colours, fonts, layout, and section order, and every CV formatted with it comes out branded automatically. Build it yourself with the drag-and-drop builder, or send us your existing template and we rebuild it for you free. Team seats are unlimited, so the whole agency works from the same branded output.
Is candidate data safe with a CV formatting service?
With RefineCV the CV is processed in your own account, the original file is deleted immediately after processing, and only the formatted CV is retained in secure GDPR-compliant storage so you can re-download it. Nothing is handed to an outside formatting bureau. Per-template anonymisation also lets you strip contact details before a client submission.
Ready to format your first CV?
10 free CVs. No credit card. No time limit.
Setup takes less than 30 seconds