CV formatting software
CV formatting software for recruitment agencies
RefineCV turns any candidate CV into a branded, client-ready document in about 10 seconds. Your template, your logo, every recruiter, every time. Pricing starts at $0.25 per CV and every agency gets 10 free with no credit card.
Key takeaways
- CV formatting software turns a candidate CV in any layout into a branded, client-ready document automatically, in about 10 seconds.
- RefineCV is CV formatting software built for recruitment agencies: your template, your logo, your colours, applied to every CV the whole team sends.
- Pricing is published: $0.40 per CV pay as you go, or $50 per month for 200 CVs on Pro, which is $0.25 each.
- Every agency starts with 10 free CVs, no credit card, and unlimited team seats on every plan.
What CV formatting software does
CV formatting software removes the manual step between a candidate sending their CV and you sending a clean, branded version to the client. Here is what it handles for a recruitment agency.
Read any CV, any layout
AI extraction pulls contact details, work history, education, and skills from 10 file types, including scanned and image-based PDFs via OCR. You do not clean up the source file first.
Apply your agency template
Every CV comes back on your template with your logo, brand colours, fonts, and section order. The candidate sends a mess, the client receives your brand.
Standardise across the team
One shared template means every recruiter produces identical output, no matter how the candidate sent their CV. Unlimited team seats, so the whole desk works from the same standard.
Redact for client submission
Turn anonymisation on for a template and every CV formatted with it hides the name, contact details, and photo automatically. Nothing missed on a busy Friday.
Format in bulk
A large requisition means many CVs in a short window. At about 10 seconds each, the standard holds under pressure instead of dropping when the placement matters most.
Edit and re-export free
Fix a detail after formatting and download again at no cost. Every formatted CV stays in your history to re-export as PDF or DOCX whenever you need it.
How it works
Three steps, about 10 seconds.
Upload the CV
Drop in whatever the candidate sent. RefineCV reads 10 file types, including scanned PDFs, Excel, CSV, and Apple Pages.
AI extracts the details
Contact details, work history, education, certifications, and skills are pulled into structured fields. Review and fix anything before you export.
Export on your template
The CV comes back on your agency template with your logo, colours, fonts, and section order. Download as PDF or DOCX, and re-export free as many times as you need.
Upload formats
Export formats
CV formatting software vs formatting by hand
The comparison most agencies are really making is not between two tools. It is between software and a recruiter rebuilding the document in Word.
| Formatting by hand | RefineCV | |
|---|---|---|
| Time per CV | 15 to 30 minutes in Word | About 10 seconds |
| Consistency across recruiters | Varies by person | Identical, template enforced |
| Candidate detail redaction | Manual deletion, easy to miss | Automatic, configured per template |
| Large requisitions | Limited by recruiter hours | Same 10 seconds per CV |
| Cost per CV | Recruiter hourly rate | From $0.25 |
| Re-export after an edit | Redo the document | Free, unlimited |
Time per CV for manual formatting varies by document and recruiter. Measure your own before and after, and read the full cost of reformatting CVs by hand and the time savings ROI.
Your branding on every CV
Build one template that matches your agency identity, then share it with the whole desk. Layout, logo, brand colours, fonts, spacing, and section order are all yours to set.
- Single column, sidebar left, or sidebar right layouts
- Your logo with position and size control
- Custom brand colours and 12 font families
- Drag and drop sections into your preferred order
- Live preview while you edit
- Unlimited team seats, so every recruiter uses the same template
Redact before you submit
Turn anonymisation on for a template and every CV formatted with it is redacted automatically. No manual deletion, nothing missed on a busy Friday.
Useful for blind submissions and for protecting candidate contact details until terms are agreed. See how to anonymise a CV for blind recruitment.
Done for you
We'll build your template for you. Free.
No design skills, no time to spare? Send us your existing CV template as a Word, PDF, or PowerPoint file. We rebuild it in your account, and you start formatting branded CVs right away.
- No setup fee and no per-template fee, ever
- Edits and reuse are always free, with no charge per change
- You can still edit it yourself anytime in the template builder
Charged elsewhere
- CVFormatter$49 + $24.99/edit
- iReformat$100 to $120
- Allsorter, HireAraquote only
Charged here
$0
to build, to edit, to reuse
Free template builds are included with any paid plan (Pay As You Go or Pro).
Published pricing, no sales call
Most tools in this category quote after a demo. Ours is on the page.
Free
10 CVs
No credit card. Never expires. Every feature included.
Pay As You Go
$0.40/CV
No monthly fee, no minimum, no contract.
Pro
$50/month
200 CVs included at $0.25 each, then $0.30 per extra CV.
Every plan includes unlimited team seats. Compare the details on the pricing page, or see our CV formatting services if you would rather we set it up for you.
Comparing CV formatting software
We publish honest side-by-side comparisons, including where competitors genuinely lead.
CV formatting software FAQ
What is CV formatting software?
CV formatting software takes a candidate CV in any layout and rebuilds it into a consistent, branded document automatically. Instead of a recruiter retyping the CV into a Word template, the software extracts the candidate details with AI and applies your agency template, logo, colours, and section order. RefineCV does this in about 10 seconds per CV and exports to PDF or DOCX.
What is the best CV formatting software for recruitment agencies?
For most small and mid-size recruitment agencies, RefineCV is the best fit. It has the lowest published per-CV price at $0.25 on Pro, a self-service template builder, unlimited free team seats, 10 input formats, and 10 free CVs with no credit card. Agencies that run their entire workflow inside an ATS may prefer a tool with deeper native ATS links, such as Allsorter, HireAra, or iReformat.
How much does CV formatting software cost?
RefineCV publishes two prices. Pay As You Go is $0.40 per CV with no monthly fee and no minimum, so formatting 50 CVs costs $20. Pro is $50 per month and includes 200 CVs, which works out to $0.25 each, with additional CVs at $0.30. Many tools in this category do not publish pricing and quote only after a sales call.
Can CV formatting software apply our agency branding?
Yes. You build a template with your logo, brand colours, fonts, layout, and section order, then every CV formatted with that template comes out branded automatically. You can build it yourself with the drag-and-drop builder, or send us your existing template as a Word, PDF, or PowerPoint file and our team rebuilds it in your account free on any paid plan.
Can CV formatting software handle bulk formatting?
Yes. Because each CV takes about 10 seconds rather than 15 to 30 minutes by hand, a large batch that would take a recruiter a full day is handled in minutes. Output stays identical across every CV in the batch because the formatting comes from your template, not from whoever happened to build the document.
What CV file formats can it handle?
Ten input formats: PDF, DOC, DOCX, XLS, XLSX, CSV, TXT, ODT, RTF, and Apple Pages. Scanned and image-based PDFs are handled with OCR. You can export the finished CV as PDF or DOCX, so the client receives an editable file rather than only a PDF.
Is there free CV formatting software?
RefineCV gives every agency 10 free CVs with no credit card, and they never expire. You get every feature during the free CVs, including the template builder, editing, anonymisation, history, and unlimited team seats. After that, formatting is $0.40 per CV pay as you go or $0.25 each on the Pro plan.
Ready to format your first CV?
10 free CVs. No credit card. No time limit.
Setup takes less than 30 seconds