For staffing agencies
Resume formatting software for staffing agencies
RefineCV turns a raw candidate resume into a branded, client-ready document in about 10 seconds. Your template, your logo, every recruiter, every time. Pricing starts at $0.25 per resume and every agency gets 10 free with no credit card.
Key takeaways
- RefineCV turns a candidate resume into your agency-branded document in about 10 seconds.
- Pricing is published: $0.40 per resume pay as you go, or $50 per month for 200 resumes on Pro, which is $0.25 each.
- Every staffing agency starts with 10 free resumes. No credit card, no expiry.
- Team seats are unlimited on every plan, so adding recruiters never raises your bill.
What staffing agencies are actually fixing
Resume formatting looks like a cosmetic problem. For a staffing firm it is a consistency, speed, and compliance problem.
Every recruiter formats differently
One recruiter uses last year's Word template, another builds from scratch. Clients receive inconsistent documents that do not look like they came from the same firm. A shared template applied automatically fixes this at the source.
Reformatting eats selling time
Manually rebuilding a resume in Word is repetitive work that pays nothing. It competes directly with the hours your recruiters could spend sourcing and placing candidates.
Client submissions leak candidate details
Sending a client the raw resume exposes contact details before you have agreed terms. Per-template redaction removes names, emails, phone numbers, and photos automatically.
Large requisitions break the process
A big vacancy means many resumes in a short window. Manual formatting does not scale to that, so quality drops exactly when the placement matters most. Cutting per-resume time from minutes to seconds is what keeps the standard up under pressure.
How it works
Three steps, about 10 seconds.
Upload the resume
Drop in whatever the candidate sent. RefineCV reads 10 file types, including scanned PDFs, Excel, CSV, and Apple Pages.
AI extracts the details
Contact details, work history, education, certifications, and skills are pulled into structured fields. Review and fix anything before you export.
Export on your template
The resume comes back on your agency template with your logo, colors, fonts, and section order. Download as PDF or DOCX, and re-export free as many times as you need.
Upload formats
Export formats
Resume formatting software vs formatting by hand
The comparison most agencies are really making is not between two tools. It is between software and a recruiter rebuilding the document in Word.
| Formatting by hand | RefineCV | |
|---|---|---|
| Time per resume | 15 to 30 minutes in Word | About 10 seconds |
| Consistency across recruiters | Varies by person | Identical, template enforced |
| Candidate detail redaction | Manual deletion, easy to miss | Automatic, configured per template |
| Large requisitions | Limited by recruiter hours | Same 10 seconds per resume |
| Cost per resume | Recruiter hourly rate | From $0.25 |
| Re-export after an edit | Redo the document | Free, unlimited |
Time per resume for manual formatting varies by document and recruiter. Measure your own before and after, and read the full cost of reformatting resumes by hand.
Your branding on every submission
Build one template that matches your firm's identity, then share it with the whole desk. Layout, logo, brand colors, fonts, spacing, and section order are all yours to set.
- Single column, sidebar left, or sidebar right layouts
- Your logo with position and size control
- Custom brand colors and 12 font families
- Drag and drop sections into your preferred order
- Live preview while you edit
- Unlimited team seats, so every recruiter uses the same template
Redact before you submit
Turn anonymization on for a template and every resume formatted with it is redacted automatically. No manual deletion, nothing missed on a busy Friday.
Useful for blind submissions and for protecting candidate contact details until terms are agreed. See what to remove before a client submission.
Done for you
We'll build your template for you. Free.
No design skills, no time to spare? Send us your existing CV template as a Word, PDF, or PowerPoint file. We rebuild it in your account, and you start formatting branded CVs right away.
- No setup fee and no per-template fee, ever
- Edits and reuse are always free, with no charge per change
- You can still edit it yourself anytime in the template builder
Charged elsewhere
- CVFormatter$49 + $24.99/edit
- iReformat$100 to $120
- Allsorter, HireAraquote only
Charged here
$0
to build, to edit, to reuse
Free template builds are included with any paid plan (Pay As You Go or Pro).
Published pricing, no sales call
Most tools in this category quote after a demo. Ours is on the page.
Free
10 resumes
No credit card. Never expires. Every feature included.
Pay As You Go
$0.40/resume
No monthly fee, no minimum, no contract.
Pro
$50/month
200 resumes included at $0.25 each, then $0.30 per extra resume.
Every plan includes unlimited team seats. Compare the details on the pricing page.
Comparing us against the alternatives
We publish honest side-by-side comparisons, including where competitors genuinely lead.
Staffing agency resume formatting FAQ
What is the best resume formatting software for staffing agencies?
For most small and mid-size staffing agencies, RefineCV is the best fit. It has the lowest published per-resume price at $0.25 on Pro, a self-service template builder, unlimited free team seats, 10 input formats, and 10 free resumes with no credit card. Agencies that run their entire workflow inside an ATS may prefer a tool with deeper native ATS links, such as Allsorter, HireAra, or iReformat.
How much does resume formatting software cost for a small staffing agency?
RefineCV publishes two prices. Pay As You Go is $0.40 per resume with no monthly fee and no minimum, so formatting 50 resumes costs $20. Pro is $50 per month and includes 200 resumes, which works out to $0.25 each, with additional resumes at $0.30. Most competitors in this category do not publish pricing and quote after a sales call.
Can I put my staffing firm's branding on candidate resumes?
Yes. You build a template with your logo, brand colors, fonts, layout, and section order, then every resume formatted with that template comes out branded automatically. You can build it yourself with the drag-and-drop builder, or send us your existing template as a Word, PDF, or PowerPoint file and our team rebuilds it in your account free on any paid plan.
How do staffing agencies standardize resume presentation across recruiters?
Create one agency template and share it across the team. Because formatting is applied from the template rather than by hand, every recruiter produces the same output regardless of how the candidate sent their resume. Team seats are unlimited on every RefineCV plan, so the whole desk can use the same template at no extra cost.
Can RefineCV remove candidate contact details before a client submission?
Yes. Anonymization is configured per template and applies automatically. You can hide the name, email, phone, address, LinkedIn, photo, age or date of birth, and references. Turn it on for your blind submission template and leave it off for your standard one.
What resume file formats can I upload?
Ten: PDF, DOC, DOCX, XLS, XLSX, CSV, TXT, ODT, RTF, and Apple Pages. Scanned and image-based PDFs are handled with OCR. You can export the finished resume as PDF or DOCX.
Is there a free trial?
Yes. Every agency gets 10 free resumes with no credit card, and they never expire. You get every feature during the trial, including the template builder, editing, anonymization, history, and unlimited team seats.
Ready to format your first CV?
10 free CVs. No credit card. No time limit.
Setup takes less than 30 seconds